Provider questions, answered

Culture Vitale is an experiences platform for wellbeing, culture and creativity, and development. We bring together a curated, global network of experts, hosts and practitioners, and connect them with the organisations and individuals who want to learn, feel and connect through what they do.

Throughout this page we refer to the experts in our network as providers. If you host, teach, perform or facilitate an experience, that is you.

The network is more than a booking service. As a provider you sit inside an ecosystem that includes:

• A global network and community of experts, with a public, search-optimised profile and offer listings for every provider.
• A culture and management journal, and a thought-leadership Chamber whose members include senior leaders from organisations such as Novartis, Volkswagen, Hilton and McKinsey.
• Social occasions and gatherings that bring the community together to connect and collaborate.
• A direct booking platform for both organisations and individuals, alongside a platform for ticketed events.
• A speaker bureau drawn from the network.

Being listed opens you to all of these, not only to a single booking.

Culture Vitale is a registered trademark of The Socialites OÜ, based in the European Union. The company is registered in Tallinn, Estonia, with Paris as a principal market. We serve organisations and individuals internationally, with an active presence across Europe, Australia, Asia and the Americas.

The network is international by design. Experiences delivered in other languages are entirely welcome and expected.

No. There is no fee to join, to hold a profile, or to list your offers.

Your offering is likely a fit if:

• You are an expert in wellbeing, or culture, creativity and the arts, or development and training.
• You are confident hosting or performing your session for a group.
• Your experience can appeal to a corporate audience, an individual, or a private group, and is not aimed only at children or purely personal or familial settings.
• Your proposition is not esoteric, religious, political or otherwise unsuitable for a professional setting.

We now serve both organisations and individuals, so many experiences that suit a private celebration or a personal occasion are welcome too.

Our team reviews and approves your profile and experiences, usually within a few weeks, or comes back to you if anything needs refining.

From there your profile becomes discoverable, and our curation team keeps you in mind for matching opportunities with clients. Because this is driven entirely by demand, we cannot promise a timeline for your first booking.

No. Providers work with Culture Vitale as independent partners. There is no employer and employee relationship. You retain full autonomy over your own business and how you deliver your work.

You must hold every registration, right, insurance, entitlement, entity and number required to operate as an independent provider in your jurisdiction, and to invoice for your services. Keeping these valid and current is your responsibility throughout our relationship.

Yes. Once approved, you have a public, search-optimised profile and offer listings on culturevitale.com. These are how individuals and organisations discover you directly, and they also feed our curated proposals, our speaker bureau and our editorial work.

The more complete and precise your profile, the more often it can be surfaced and shortlisted.

As specific as possible. We match profiles to opportunities, so precise activities, benefits, formats, locations and pricing make you far easier to shortlist and book.

For each offer, give it a clear, distinctive title of roughly three to seven words, and describe exactly what participants will experience and the benefits they take away. A generic title such as "Yoga Session" will not stand out.

Your choice. You will be matched based on the languages you list on your profile, so record every language you are comfortable delivering in.

The network spans far more than one-off workshops. You can list, for example:

• Workshops and hands-on sessions.
• Programs that run over weeks or months, at a client venue or your own.
• Retreats and multi-day immersions.
• Experiences and performances, both interactive and passive.
• Talks and speaking, through our speaker bureau.
• Ticketed events you run and open to the public.

No. While most experiences are interactive, clients value passive experiences to balance a day, such as a live music performance, an intimate concert or a guided meditation. If your work is best received seated and still, that is very welcome.

• Clarity. Be exact about the activities you offer and the benefits participants gain, for example music leading to enjoyment, relaxation and cultural immersion.
• Suitable. Nothing explicit, mystic or esoteric, ideological, or otherwise unsuitable for a professional or mixed audience.
• Distinctive. Bring your own signature. Whatever the craft, think about how you stand apart.

Three routes, each with its own conditions:

• Culture Vitale curated bookings. We design and organise the engagement, most often as a Culture Vitale Session of Vitality, and place you within it. These carry no commission.
• Direct bookings. An organisation or an individual finds you and books you directly through our platform. These carry our platform commission.
• Ticketed events. You run your own ticketed event and sell places to the public through our ticketing platform.

This is our curated route. We work with a client to understand their needs, budget, dates and location, then curate and propose suitable providers and sessions. When your session is chosen, we confirm your availability and ask for your quote.

1. You quote and invoice Culture Vitale directly for your full service, including any travel.
2. Culture Vitale quotes the client a single event fee covering everything: curation, sessions, venue, catering, permits and more. Your fee is never shown to the client.
3. You sign a standard engagement for your session; Culture Vitale signs the overall event terms with the client.
4. The client pays Culture Vitale, and once that payment is received and held, Culture Vitale pays you the full amount you quoted on the agreed terms.

These curated, Culture Vitale organised events carry no commission. We make our margin through the organising services we provide to the client.

Direct bookings run through our booking platform for both organisations and individuals. A client discovers you through your public profile, requests a quote for the experience they want, and you respond with your date and price. Once accepted, the booking is confirmed and paid on the platform.

Direct bookings carry our platform commission of 19% of the final booking amount. This can be carried by either the provider or the client (see the pricing section below). The exact figures for each booking are always shown to you before you confirm.

You can create and run your own ticketed events, such as workshops, salons, webinars and retreats, and sell places directly to the public. Publishing is self-serve, and you keep control of your event.

A platform fee applies per paid ticket and can be carried by either you or the ticket buyer. Because this product continues to evolve, the fee that applies to your event is always shown to you when you set it up rather than fixed here.

Increasingly, yes. Alongside our curated proposals, organisations and individuals can now discover your public profile and book you directly, and you can sell tickets to your own events. Curated Sessions of Vitality remain a proposal-led route where we present providers to clients ourselves.

There are too many variables to give a reliable estimate. Our providers range from leatherwork specialists to leadership coaches to musicians, and demand shifts with client need, season and region. A complete, precise profile is the single best thing you can do to be shortlisted more often.

A booking is confirmed only on written confirmation, and, where relevant, once any required documents such as a signed engagement are in place. Until then, please treat a date as tentative.

Two simple models, depending on the route:

• No commission on Culture Vitale curated events. For Culture Vitale branded and organised engagements, such as Sessions of Vitality with our clients, you are paid your quote in full and no commission is taken.
• 19% commission on direct bookings. For bookings made directly through the platform, our commission is 19% of the final booking amount. This can be covered by either the provider or the client.

For comparison, this sits well below the 25% to 35% often charged by experience marketplaces and agencies.

Either. You choose how to set your price:

• Include the commission in your amount. You state the final booking amount, and the 19% is taken from it. You carry the commission.
• Receive your stated amount in full. You state what you wish to receive, and the final booking amount is adjusted so the commission sits on top. The client effectively carries it.

Clients only ever see one combined price. The split is never shown to them.

It depends on the type of booking:

• Consumer direct bookings and ticketed events. You, the provider, are the merchant of record.
• Corporate bookings, whether direct or Culture Vitale curated. Culture Vitale is the merchant of record by default, though this can vary by arrangement.

Payments are made by bank transfer or through Stripe, according to the type of transaction. Curated Culture Vitale engagements are settled against your invoice; platform and ticketed bookings run through Stripe.

The exact amount, method and timing that apply to each booking are set out in your confirmation and dashboard, so you always see the figures before you commit.

Usually one of two ways:

• Price per session. Best when you have no variable costs. You can offer several durations, for example sixty minutes at one price and ninety at another.
• Price per person. Best when you have variable costs per head, such as materials.

An "other" option exists, but we do not recommend it, as it makes matching you to a client budget harder.

Our default currency is euros or the local currency, unless otherwise agreed.

You are responsible for charging VAT, GST or sales tax correctly for your own status and jurisdiction. Your invoices must carry the legally required fields: entity name, address, invoice number and date, a description of services and dates, net amount, any tax rate and amount, the total, and your banking details.

Send your invoice after the engagement has been delivered, using the session date as the service or delivery date, unless a different arrangement is agreed with you in writing, such as a milestone structure or a pre-event deposit set case by case. Where a milestone structure applies, invoice after each completed milestone.

Culture Vitale pays within 15 calendar days of the later of the delivery being completed and our receipt of a complete, valid invoice, unless otherwise agreed in writing.

All payments and fulfilment are subject to Culture Vitale first receiving and retaining a non-refundable client payment for the engagement. Culture Vitale cannot issue a payment in the absence of a retained, non-refundable client payment equal to or greater than the amount owed to you.

Travel is additional to your session fee.

• At registration, indicate the destinations you would travel to and your estimated travel costs.
• In your quote, once we approach you about a specific date, add your actual travel costs on top of the advertised session price.

Anything you wish to recover must appear on your quote for that engagement. Buy non-refundable travel only after the booking is confirmed; non-refundable elements are at your discretion and responsibility unless agreed otherwise in writing.

Your session price must cover everything except travel, including supplies, parking and perishables. When you quote for a specific engagement, that single figure should include your session and your travel. Culture Vitale pays exactly the amount you quote for a given client and date, so please make sure every recoverable cost is inside it.

Culture Vitale does not manage your tax, withholdings, registrations, insurances, refund liabilities, or the legal, financial and administrative responsibilities involved in delivering your own sessions and services. Those remain with you as an independent provider. For curated events we organise the overall engagement with the client, but your own compliance and delivery obligations are always yours.

Sessions are primarily in person. Many can also be offered virtually, and you are welcome to note this in your description. In-person sessions may take place at the client location, at a venue we arrange, or occasionally at your own location if that suits the experience. If you have a venue of your own, please mention it.

We recommend arriving up to sixty minutes before your session, particularly where setup or supplies are involved. For very light-touch sessions by experienced hosts, thirty to forty-five minutes can be acceptable, but please tell us in advance.

As we serve a premium clientele, please present yourself in a professional and considered manner appropriate to the setting.

For a curated event, Culture Vitale is responsible for the overall engagement, including client relations. You are responsible for the entirety of your own session, including its management, supplies and timekeeping.

That is entirely your responsibility, and Culture Vitale must be informed. You select, brief and pay them, and their cost must sit inside your total session fee, as we do not pay assistants separately. If a venue requires it, they may need to provide identification in advance. Responsibility for their work stays with you.

Any activity that requires a licence, permit or insurance, such as food and beverage, pyrotechnics or amplified audio, is yours to arrange and hold.

If a client cancels a curated booking, your cancellation entitlement follows the notice period in your engagement:

• 30 days or more before the engagement: 0% of your agreed fee.
• 15 to 29 days before the engagement: 25% of your agreed fee.
• 8 to 14 days before the engagement: 50% of your agreed fee.
• 7 days or fewer before the engagement: 100% of your agreed fee.

Every cancellation entitlement is subject to Culture Vitale having received and retained a non-refundable client payment for the booking. Culture Vitale cannot issue a cancellation payment in the absence of a retained, non-refundable client payment equal to or greater than the amount owed to you. Pre-approved, non-refundable costs are handled separately.

Illness or emergency. Notify Culture Vitale immediately. Any substitute must be approved by us in writing, hold equal or higher qualifications, and provide a bio and identification if asked. Rates stay the same unless agreed otherwise, and you remain responsible for delivery quality.

Force majeure. For events beyond anyone's control, such as government restrictions, strikes, extreme weather or a venue shutdown, obligations are suspended so far as the law allows, and full refunds are issued where funds are held and recoverable. Everyone uses best efforts to reschedule. If that is not possible, no party is liable for consequential losses.

Yes. There are no exclusivity restrictions. You are free to work with any other client or platform, and to offer your services elsewhere.

Absolutely. Any choice can be changed freely, including your rates, your available slots and destinations, and whether you opt in to networking events or promotional arrangements.

Your session content is yours. You keep full rights to retire, reuse or modify your own material. The only exception is where Culture Vitale actively co-develops an experience using Culture Vitale material, such as a Session of Vitality where your part is one element of a larger offering; there you keep the rights to your part, and Culture Vitale keeps the rights to what it develops.

Works produced for the client as a final deliverable, such as a co-created artwork or a bespoke corporate fragrance, become the client's property unless agreed otherwise. This does not touch your underlying method, performance or pre-existing materials. For example, the client owns the finished painting, while you keep the intellectual property in your workshop format and teaching method.

Culture Vitale may take and use photographs or video of a session for Culture Vitale or the client, online and offline, with no royalty due. If you wish to record your own session, or use it in a case study or for publicity, that needs prior written agreement from us or the client.

Data is handled in line with GDPR. Everything shared about attendees, clients, providers or Culture Vitale must stay private and be used only for the agreed engagement. Store it securely, use it only for that purpose, and delete or return it on request where required. Your own private information is never shared with third parties, such as clients, without your consent.

Yes. Beyond organising engagements, we can help introduce your wider services to clients, for example an ongoing programme at a client venue or at your own studio. Where we introduce a new client to you, this runs on a 19% commission on bookings that arise from that introduction. It does not apply to clients who were already yours before Culture Vitale, or to clients you meet independently of us. You keep full ownership of the client relationship and manage the programme end to end.

We now serve two sides of the same network.

Organisations. On the corporate side there are three audiences:

• Leaders and senior managers.
• Teams and whole organisations, including cross-team sessions.
• Relationships between organisations and their own clients or partners.

Individuals and private groups. On the consumer side, people book experiences for themselves and the people they care about, for celebrations, gatherings, private occasions, and their own wellbeing, creativity and growth. Many experiences that suit a corporate room also suit a private group, and you can indicate which audiences yours fits.

Interest tends to gather around three areas:

• Wellbeing, such as mindfulness, stress relief, resilience and light-hearted play.
• Culture and creativity, such as music, making something together, creative thinking and culinary experiences.
• Development, such as connection, group cohesion, public speaking through performance, and leadership.

In one line: to feel better, lead better, work better together, and connect better.

Within those areas, clients ask for outcomes such as:

• Creativity. Ideation, lateral thinking, storytelling, artistic expression, play and experimentation, creative confidence, problem reframing.
• Wellbeing. Stress management, burnout prevention, emotional and nervous-system regulation, mindfulness and presence, recovery and rest, healthy boundaries.
• Relationship. Trust, empathy, psychological safety, feedback culture, conflict resolution, difficult conversations, peer support.
• Energy. Physical vitality, mental clarity, motivation, momentum, collective energy, focus, flow.
• Innovation. A culture of experimentation, rapid prototyping, learning from failure, future thinking, cross-pollination of ideas.
• Confidence. Self-belief, executive presence, public speaking, personal impact, assertiveness.
• Engagement. Employee experience, motivation, ownership, recognition and ritual, participation, better meetings.
• Resilience. Coping with change, adaptability, recovery from setbacks, emotional stamina, optimism.
• Vision. Strategic clarity, a shared narrative, future scenarios, prioritisation, decision focus.
• Cohesion. Team bonding, belonging, cross-silo collaboration, onboarding, shared rituals and ways of working.
• Leadership. People-first leadership, coaching, delegation, decision-making, leading through uncertainty, role-modelling.
• Communication and storytelling. Narrative, communicating change, cross-cultural communication, presence, listening, influence.
• Culture. Values in action, team norms, inclusion and respect, hybrid culture, rituals, readiness for change.

We care about it, and while we do not impose it, we ask that, wherever possible, you use sustainable, low-waste materials and methods. We also try to curate sessions in a way that keeps the carbon footprint low. If sustainability is part of your work, please note it in your profile.

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Write to us at team@culturevitale.com. So that we can help everyone well, we may not reply individually to questions already answered on this page.